Accident & Incident Reporting Software (Online)
Stop chasing paperwork and start learning from every event with our cloud-based accident and incident reporting software. Front-line staff can raise an incident and accident report from any device in under two minutes, while managers oversee actions and analytics in real time.
Why It Matters
Robust records are essential for RIDDOR, insurers, and continuous improvement. Paper forms disappear, and spreadsheets lack audit trails. Our platform standardises accident and incident reporting procedures, linking photographs, witness statements, and root-cause analysis in one secure dashboard.
At-a-Glance Snapshot
- Rapid Digital Forms: Intuitive templates for injuries, near misses, and property damage.
- Smart Workflows: Automatic alerts to HR, H&S, and insurers based on severity.
- Dynamic Dashboards: Visualise frequency rates, hotspots, and closure times.
- Care-Home Mode: Tailored fields for resident wellbeing and CQC evidence.
How It Works
- Report – employees log in to submit details, photos, and location.
- Investigate – managers assign actions, set deadlines, and record findings.
- Analyse – built-in tools surface trends by shift, department, or site.
- Improve – export lessons learnt to toolbox talks and risk assessments.
Because everything is online, updates sync instantly to all stakeholders, eliminating duplicate data entry.
Key Features at a Glance
Quickly report, track and close every risk—from near miss to major incident.
Custom Incident Forms
Tailor incident types, required fields, and dropdowns to match your exact reporting workflow.
Audit-Ready Exports
One-click PDF or CSV exports keep you compliant and inspection-ready.
Digital Signatures
Securely capture sign-off at every stage.
Evidence Upload
Attach photos, videos and documents directly to any case.
Live Dashboard
See open cases, overdue tasks, and recent activity across all your sites.
Action Assignment with Deadlines
Assign specific follow-ups with due dates and owners. Keep everyone accountable with built-in reminders.
Who Benefits?
- Care Homes: Comply with accident and incident reporting in care homes guidance and prove resident safety.
- Manufacturing & Construction: Capture near-misses and drive down lost-time injuries.
- Retail & Hospitality Chains: Consistent reporting across multiple sites for cleaner audit trails.
A Dashboard for Prioritising Risks
Clarity at a Glance
The risk management dashboard provides a clear, intuitive overview of all triggered alerts. It uses a simple, colour-coded system to help you instantly understand the severity and status of each risk.
This visual system allows you to easily organise and respond to all risk cases, ensuring that high-priority issues are never overlooked.
Green - "No Further Action Needed"
Indicates a risk has been reviewed and closed, with no further steps required.
Orange - "Follow-Up Required"
Flags risks that need attention and ongoing monitoring.
Red - "Immediate Action Required"
Identifies critical risks that demand immediate attention and response.
Closed:
A status for risks that have been fully resolved and documented.
Integrated Accident and Incident Reporting
Create Your Own Reporting Forms
Beyond managing alerts, our system integrates seamlessly with a customisable reporting tool. You can create your own custom forms for accident, incident, and near-miss reporting. These forms are fully integrated with the traffic light system, allowing you to capture critical information immediately and automatically prioritise the report based on the severity of the incident. This ensures that every report is logged, managed, and acted upon in a timely and efficient manner, completing the loop from alert to resolution.
Compliance & Data Integrity
Every record holds a timestamped signature, version history, and seven-year archive. Automated RIDDOR exports cut statutory admin and demonstrate due diligence to regulators.
Ready to Modernise Incident Reporting?
Talk to a Specialist on 01482 231733 about pricing and integrations.
As the UK’s largest supplier of site induction and safety services, Power Plus Group helps organisations reduce risk, cut costs, and build a proactive safety culture – one digital report at a time.