Contractor Approval Process
Our Contractor Approval Process takes the hassle out of managing third-party compliance, providing a streamlined system for onboarding and ongoing verification. This feature allows you to maintain a clear list of approved contractors, ensuring that all companies working on your sites meet your safety and legal requirements before they even set foot on a job.
A Simplified Onboarding Workflow
Self-Service Setup and Document Submission
The process begins with your contractors. They can easily set up their company profile and upload all necessary documents directly into the system, including required insurances and certifications. Once a contractor has completed this, their company is automatically added to your list of approved contractor companies. This self-service approach saves you time and ensures that the initial data entry is handled by the people who know it best—the contractors themselves.
Automated Notifications and Expiry Alerts
Stay Ahead of Document Expiries
Manual tracking of expiring documents is a thing of the past. Our system automates this critical task by sending out proactive notifications to contractor companies in the lead-up to the expiry of important documents. If a document expires, an alert is also sent directly to your admins, ensuring you are immediately aware of any compliance gaps. This proactive notification system helps you maintain continuous compliance and avoid the risk of non-compliant contractors working on your sites.
Centralised User Management
Once a contractor company is approved, all following contractors who need to access your compliance management system can be easily assigned to their respective companies. This centralised user management simplifies administration, ensures that every user is linked to the correct company, and provides a clear chain of command and accountability.
Efficient Document Review and Approval
A Clear Approval Workflow
When a contractor company submits new or updated documents, an efficient approval process is triggered for your admins. This allows for a thorough review of each submitted document, ensuring its validity and authenticity. With a clear approval workflow, you maintain complete control and peace of mind, knowing that every document has been properly vetted before a contractor is granted access.
