Documents and Company Policies
Tired of chasing signatures and wondering if your policies have actually been read? Our Documents and Company Policies feature revolutionises how you distribute and track essential paperwork. It provides a seamless, digital way to send the right document to the right person, ensuring every policy and contract is reviewed and officially signed off on.
Targeted Digital Distribution
The Right Document for the Right Person
Our system allows you to distribute documents with precision. Whether it’s an individual employment contract, a department-wide mandate, or a company policy meant for everyone, you can ensure that each user receives only the documents that are relevant to them. Documents can be assigned to users based on their:
- Role: For job-specific policies and procedures.
- Department: For directives that apply to a specific team.
- Company: For universal policies that apply to every user within your organisation.
This targeted approach eliminates clutter and ensures users are only presented with information that is relevant to their position.
Built-In Document Viewer
Our user-friendly platform includes a built-in document viewer that allows users to review documents directly within the system, without the need for external software. Once a user has read the document, they must provide a digital signature to confirm their acknowledgement and understanding. This process creates a verifiable, timestamped record that the document has been reviewed and signed off on, giving you peace of mind and an ironclad audit trail.
A Fully Auditable Record
Proof of Acknowledgment
Every signature is logged and tied to a specific user, creating a comprehensive and fully auditable record of who has reviewed and signed which documents. In the event of an audit or compliance check, you can quickly and easily access these records to demonstrate that your company policies have been properly distributed, reviewed, and acknowledged by every relevant user. This feature is an essential tool for maintaining compliance and accountability across your entire workforce.
