Let’s go paperless

Let’s go paperless.

How our compliance management system works

Features of the paperless office in the PowerPlus portal

<\ Compliance Management System >

A compliance management system (CMS) consists of an integrated system of written documents, processes, tools, controls, and functions to make it easier for organisations to comply with legal requirements.

The PowerPlus Modules

The PowerPlus Compliance Management System is a simple integrated way of ensuring all employees, visitors and contractors within your organisation are following a prescribed set of rules and standards, or as we like to call it…their Passport Journey!

This “journey” helps companies to keep all their information safe, secure and all in one place so you don’t have to go searching to get the information you need.

The system works in tandem with your Health, Safety and HR Departments to ensure all employees, contractors and visitors are managed in one easy to use place helping you to save time, save money and comply with even the most stringent of rules and regulations.

Why does it matter?

Keeping up to date with government legislation is always going to be an important part of any organisation’s procedure, process and failure to keep organised and up to date can land managers in deep trouble in the event of an incident. But by using the PowerPlus Compliance Management System you can now rest assured that you will have taken all due care and diligence to keep you and your organisation on the right side of the law in an easy to use system that will constantly grow with your business.

Let’s see how you can build your Passport Journey with us.

Intelligent Sign Up (Because everyone is different)
Once a person signs up with their individual details the PowerPlus Compliance Management System quickly works with your Training and Documentation matrix to only deliver the information that’s relevant to that individual person. No more checking your matrixes for who’s done what, our system does it automatically!
Hosting of Site Specific Inductions

Our team of qualified experts can script, film and animate any Site Specific Inductions you might already have and once completed they can easily be added to the CMS with random questions.

This ensures that the person undergoing the Induction not only understands it in a clear and concise way but they receive a message that’s delivered the same way time after time.

Health & Safety Training

Many workers today require Safety Awareness Courses for the particular job they’ll be doing.

Some might work in an office environment and require DSE and Cyber Security Training while other site workers may need Working at Height and Manual Handling Courses.

Our Compliance Management System takes all this in it’s stride and can specifically target which person gets which course through the Intelligent Set Up System.

Standard Operating Procedures

Most businesses have a Safe Operating Procedure (SOP) for one thing or another. Usually these are printed off sheets of paper that are given to the person to read and sign.

Once signed they are then filed away in a room gathering dust until the day they’re needed and even then they usually can’t be found! With our Compliance Management System all that is a thing of the past.

The Procedures are hosted on the system to be viewed and digitally signed which enables the signed procedures to be found quickly and easily at any time of the day or night.

Making Form Fill & Storage Easy

Health Questionnaires, Appraisals and New Starter Forms can easily be created, completed and stored on the system with the added advantage of setting alerts for certain criteria.

For example, what if you had a new starter questionnaire with a question of “have you had any back problems within the last 3 months?” If they answer was yes, you’d want to know wouldn’t you?

Well with our Compliance Management System that question can easily be adapted to send you an alert immediately so you can investigate further.

Qualification Upload and Verification

So let’s say you have a contractor on site and you need to make sure he has the correct qualifications.

Well, with our Passport Journey you can include not just a certificate upload section but a renewal or reminder date. That means that when a certificate loses its validation you’ll be notified when.

On top of this the system can be adapted to refuse him access until the problem has been resolved.

Monthly Driver Licence Checks

We often wonder how many companies take the details of a new employee’s driving licence details only then to forget to ever check it on a regular basis.

It might be that the person has got more points or indeed maybe the old points have lapsed. You have a duty of care to keep this information up to date for not just the law but for your insurance as well.

Part of our Compliance Management Software automatically checks a person’s details against the DVLA database each month and reports back to you if anything has changed.

Signed Company Policies

We see many companies go through the work of a long Powerpoint Induction only to finish off with sheets and sheets of paper that need signing and storing.

This makes the Induction not just expensive to print and store but environmentally damaging to the planet. All this when we’re supposed to be working towards a cleaner and more efficient society.

So let’s say no more printed sheets, no more stored files doing nothing else but catching dust, let’s just use a smart system that gives you everything you need in one place.

Audit Management
Let’s face it, many people are using PowerPoint and paper for Inductions, an LMS System that they’ve tried to adapt for their training and a multitude of different systems including Word and Excel for everything else. So what happens when you need to audit the information? You’ll be searching different software packages for different information for different people. What a job that could turn out to be! Well with the PowerPlus Compliance Management System the job couldn’t be easier because all of that information is kept in one place and accessible anywhere you can get an internet connection. You can search date ranges, departments, Individual Users and all easily downloadable in either pdf or excel if needed. It really couldn’t be easier.
Photo Uploads

In larger companies you might want to add a photo to a person’s profile. This might be a facial photo or licence photo.

As part of the Compliance Management System we already include a section where photo uploads can easily be added to the Passport Journey, you just have to decide what pictures you want uploading!

Security Card and QR Code Checker

Part of the Compliance Management System includes a feature where you can print off your own security cards with photo and QR Code.

But why do I need a QR Code I hear you ask? Well, by simply scanning the QR Code on any smart phone you will be able to get a quick overview of what the persons details are including passes, fails and if the person has been banned from the site. You can use your own printer or let us supply you with one of our approved printers.

All this in one place to drive that paperless office you always wanted.